Computing Privileges
Computing Privileges: Access to Electronic Services
Access to electronic services vary slightly depending on the type of association with St. Peter Claver School. The following links direct you to the policy for each of the listed groups.
Students:
Students are granted access to all electronic services, which includes 25 MB of email and 250 MB of central storage space on campus servers. Note that this also applies to periods when on leave or upon some types of terminations.
How long services are maintained depends upon the reasons for separation from St. Peter Claver, and if applicable, what is known about the projected readmission date. In general, grace periods are:
Suspended, Terminated/no matric, Expelled, or Withdrew: Services are expired on the current date.
Dismissed or Terminated, Requirements Pending: Services are extended for one year from separated date.
Terminated, Requirements Complete: Services are extended to 9/25 of the year following separated date.
Special students: If the special student's last term is valid and a future date, i.e., later than the current active term, then the expiration date is either 2/15 or 9/25, whichever is the term following separated date. Otherwise services will lapse the day the student is no longer active.
Faculty/Staff:
Faculty and staff are to be afforded all electronic services while they are actively associated with St. Peter Claver School, including during leaves with or without pay. Faculty and staff have access to 200 MB of storage space on the Groupwise mail server.
Upon permanently leaving St. Peter Claver, a Faculty/Staff member's services are discontinued the business day following their last day or work.
Affiliated Personnel:
It is recognized that work requirements for those who are affiliated with St. Peter Claver, though not directly in its employ, may necessitate access to electronic services. Some categories of these affiliates are granted access by default. For those who do not fall within these categories, a request may be submitted along with the St. Peter Claver Card ID request, including explanation of the need.
For details on these categories and their access, contact the Help Desk's office of Computing Accounts and Passwords (CAP) This e-mail address is being protected from spambots. You need JavaScript enabled to view it (or 651-646-1797 x-106). To request a St. Peter Claver ID, contact the St. Peter Claver Card Office at This e-mail address is being protected from spambots. You need JavaScript enabled to view it (or 651-646-1797 x-106).
Affiliates retain services until their end date, except for Visiting Scholars who are granted a six month grace period.
Departmental Email Accounts:
Recognized departments and groups may establish special departmental mailing addresses, such as St. Peter Claver Athletics. These requests are handled through the office of Computing Accounts and Passwords and require the completion of a request form to open such an account. Contact the CAP ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it or 651-646-1797 x-106) for more details.
About Email Quotas:
To control disk space requirements and ensure equitable availability of computing resources, CIS limits the amount of mail an individual can leave on the mail server. For this reason, a mailbox should be regarded as only a temporary repository for email. Messages and attachments should be deleted if no longer needed or more permanently stored on a hard drive, CD or floppy disk.
Students are limited to 25 MB of storage space for email on the central Groupwise mail server. When a mailbox reaches 90% capacity, a warning is automatically generated and will continue to be sent daily until more than 10% of free space becomes available. When a message is sent to a completely filled mailbox, it is bounced back to the sender explaining that the recipient's mailbox is full.
Faculty and staff have access to 200 MB of storage space on the Groupwise server. As with student mailboxes, if they attain 90% capacity, a daily warning is sent until there is at least 10% free space. Warning messages will begin at 185 MB. Once a mail box reaches capacity, that individual will no longer be to send new messages. At 220 MB of stored files, the individual will be unable to send and receive messages.
However, if an Groupwise mailbox becomes full, it can continue to receive up to 500 MB more of email, to better accommodate those on sabbatical or extended leave. However, the individual will be unable to send messages while their mailbox is full.
Individuals can check the size of their mailboxes by using the Quota Display link, and easily delete messages using Groupwise Web Access.